PCs, laptops, tablets and other computing devices have universally helped improve productivity in the office. However, these computers, software licensing and peripheral hardware all carry substantial costs. When you factor in maintenance and support, the costs accrue significantly. As businesses continue to look for solutions to help them be more efficient, productive and competitive, hosted desktop service is emerging as one of the leading solutions.
Hosted desktop service is an innovative and efficient way of thinking about computing hardware and software. Hosted desktop service, often referred to as Desktop as a Service (DaaS), is a shift from a personal computer being defined as a physical piece of hardware, to a model where any web browser, on any size of screen, becomes an instant gateway to your software applications, PowerPoint presentations, documents, spreadsheets, photos etc. with just an internet connection, your employees can access a cloud hosted virtual desktop environment from any device and thereby work from any location.
Using hosted desktop services can be the change your business needs to move to the next level. Small and medium businesses stand to gain the most from the benefits of using a hosted desktop service. Some of these benefits include;
Mobility – Work from Any Location
Hosted desktops allow business owners, managers and employees to log onto their own desktops from any location and using any device. Through the desktop environment, users can access their entire suite of business software applications including accounting packages, CRM database, files and data as well as emails. With any internet-enabled device, your employees do not have to wait to reach the office to work on urgent tasks. Additionally, you can engage professionals from around the world remotely on a temporary or contractual basis.
Analysts, including Gartner, show that it costs an average of £1500-£2000 per person annually to supply licences and to manage and support a fixed desktop. A hosted desktop service can reduce this cost to less than £1000 annually thereby saving 30-50% of your annual IT budget. The provider provides the Virtual Desktop Infrastructure and is responsible for security, storage, managing updates and data backup and related services. With no need for costly capital expenditure and a low fixed monthly cost, a hosted desktop service frees up your resources including time and money to focus on the core functions of your business.
As businesses grow, their needs change. Additionally, businesses experience demand fluctuations throughout the year. Hosted desktops give organisations flexibility and make it easier to grow and scale their IT capacity up or down as the circumstances require. You can easily and quickly pay for more storage, applications or capacity when you need it. In essence, you only pay for what you use unlike in the traditional system where the majority of your IT capacity goes unutilised for extended periods throughout the year.
Increase in Productivity
Cloud computing has been shown to improve productivity by up to 20%. Hosted desktops facilitate seamless remote working from any location in the world which dramatically increases productivity. Additionally, it allows businesses to offer flexible working arrangements and schedules to their staff thereby keeping them happy which in turn increases their job satisfaction and productivity. In the long run, if your employees are happy, the bottom line will reflect.
Near 100% Reliability
Downtime is not only expensive but also very detrimental to an organisations brand image. With most hosted desktop provider promising 99.9% uptime, your business can always be open. Providers also use corporate-grade firewalls to secure customers data and offer 24/7 support and monitoring. If a server fails, the load is automatically taken up by another server to keep your applications live at all time.
Digital security is an increasingly crucial concern. After all, a single cyber-attack can result in more than £2 million to an average business in damages. In hosted desktops, data is stored in a central system which allows you to have more control on access and security. You can easily set rules, policies and restrictions to make sure that your data and applications are only accessed by the right people.
A Greener Business
Cloud solutions have been shown to reduce carbon emissions and energy use by more than 90% for smaller deployments and more than 30% in large companies. This is due to the fact that businesses using hosted desktops use fewer machines, have better equipment efficiency and do not have to maintain climate control rooms for in house servers or extra servers to handle peak data loads.
Are You Ready to Switch to a Hosted Desktop Solution?
These benefits show that it is not only beneficial to move to a hosted desktop solution but also critical for future growth and success. With the ability to leverage a part of this technology or make a holistic switch, you can tailor the solution to your needs and objectives.
Switching to a virtual environment is a huge change, both for your digital infrastructure and your employees. However, adept is here to help. With our team of highly experienced and knowledgeable IT professionals, we will help you evaluate your needs, objectives and available options then help you to tailor a hosted desktop solution within your budget. Contact us today to start the conversation on how we can help you move to a hosted desktop solution or any other managed IT solution.