When it comes to technology and Covid-19, discussion often focuses on the colossal changes that have been forced, at breakneck speed, on organisations.
You’ll have seen the stream of TV adverts featuring people on video calls, mirroring our own new ways of connecting in a disconnected world. You’ve no doubt encountered the various guides on how to make the best of remote working. And you’ve probably heard businesses talking about the radical steps they’re taking to protect their staff and customers.
In many cases, the dialogue unfolds in a way that suggests change is a new thing. But we all know that this is not the case.
That’s not to say the changes we’re all making aren’t profound. But rather, for many organisations, the pandemic has accelerated shifts that were already on the cards.
The education sector is a powerful example of this. Even though Covid-19 is the most unwelcome of catalysts for change – and follows years of digital transformation in this sector – these organisations have responded amazingly.
Throughout the pandemic, our work for many schools – and organisations such as LGfL – has once again shown us that the desire to give every child the best opportunity to learn trumps every technical challenge posed by Covid-19. And despite the fact that those challenges have emerged with no notice and after years of budget restrictions.
This is why it’s worth explaining one of the most notable developments in remote education – the digital education platform (DEP). And why we’re encouraging you – an education professional – to take full advantage of the financial help that’s available for schools to adopt such a platform.
Before we explain how a DEP works, it’s worth noting that although these platforms have obvious benefits to schools during lockdown, they are extremely useful for life beyond the pandemic, when all students and staff return to school. Adopting one now – while Government funding is available to help with the setup – is an investment that will prove valuable for years to come.
What is a digital education platform?
On the 1st October, the DfE published updated guidance regarding the provision of remote education. The Coronavirus Act 2020 Provision of Remote Education (England) Temporary Continuity Direction “makes clear that schools have a legal duty to provide remote education for state-funded, school-age children unable to attend school due to coronavirus (COVID-19).” A Digital Education Platform from Microsoft or Google is a key component in being able to achieve this.
As the name suggests, a DEP is an online ‘environment’ comprising applications and tools for the education sector. It’s used by teachers, administrative staff and students – and is designed specifically to accelerate digital teaching and learning for schools.
A typical DEP contains tried-and-tested productivity software, such as those for word processing, spreadsheets and presentations – as well as email and calendar tools. No doubt you’re already familiar with such software.
For DEPs, however, these standard applications are bolstered with software for education. This includes virtual whiteboards; planning, assignment, marking and collaboration tools; and software to run lessons by live video as well as in-class lessons.
In short, these platforms are a collection of software and tools that all work together for education organisations and professionals – and the communities they serve.
Extra help in the wake of the pandemic
Due to the pandemic and its impact on schools, the Department for Education (DfE) is offering your school financial help to roll out a DEP.
In its announcement, the DfE detailed a number of schemes available to schools. For DEPs, the DfE funding is available for setting up one of two free-to-use platforms, with grants of between £1,500 to £2,000 per school.
Notably, we are one of only a small number of accredited suppliers across the country to offer advice and services for both platforms, meaning we can give truly balanced guidance on which of the two platforms is the right choice for your school.
Meet Google’s G Suite for Education and Microsoft 365 Education
The two platforms that schools can get funding for are those from Google and Microsoft: G Suite for Education and Microsoft 365 Education. ‘Microsoft 365’ is the new name for ‘Office 365’.
In both cases, the platforms run from the cloud, meaning you can use them through a standard internet browser – perfect for everything from a quick check of a document on a smartphone, or for a student to join a lesson on a desktop computer. And naturally, being browser-based and suitable for multiple devices, they are ideal for remote teaching and learning.
Here’s one example of how this might translate into the real world: as a teacher, you might plan your lesson and produce materials using the familiar productivity tools, as well as your school’s own curriculum materials stored conveniently in the same platform. It’s worth noting here that the Oak National Academy, in conjunction with the DfE, is providing 180 video lessons free each week, across a broad range of subjects, for every year group from reception through to year 10.
You would then run the lesson either remotely or in-class, using a presentation format, live video, or a mix of both. Based on the lesson, you could then issue an assignment to students, who would complete it remotely and return it through the platform.
You could issue the assignment in question-and-answer format created with the platform’s questionnaire tools. Or you might ask the student to submit a typed document – or even a handwritten response using a device stylus. For more practical subjects, the student could submit multimedia formats of their work – for instance, a photo of their drawing, or a video of a musical performance.
Once these assignments are completed and submitted, you could mark the work using the marking software. These are tools that go beyond marking up documents with comments – they’re intuitive and interactive, and can be set up so the data flows to a spreadsheet tracking the student’s progress.
Some important features for teaching and IT staff
Notably, both Google and Microsoft platforms can be set up to use existing user accounts. So there’s no need to create masses of new online ‘identities’ for staff or students. This is often music to the ears of the school’s IT team – and those of us who are averse to creating and managing yet another online account.
Another crucial point about the platforms is that they are impeccably secure – and designed from the ground up to address schools’ concerns around safeguarding and student welfare. For example, while students can collaborate on a project under the watchful eye of a teacher, they are restricted from communicating with each other in the ‘open field’. This prevents the platform from mutating into a form of social media, reducing the possibility of distraction or online bullying.
If you like to customise, both platforms offer a huge range of options.
From an administrative point of view, access levels can be adjusted at a granular level – meaning documents or features can be restricted to specific classes, or staff.
Another way you can tailor the platform to your school is through app marketplaces. Both Google and Microsoft platforms can be enhanced with a huge range of vetted add-ons and integrations. For staff, this might mean ways to streamline work, such as automation tools. And for students, this might mean new ways to foster innovation and creativity, such as software coding or video editing tools. With the direction and expertise of teachers, these platforms could bring out the next Steve Jobs or Steven Spielberg in our young people.
A final point worth repeating is that the platforms are free to use. In the case of the DfE programme, funding is available to help with setting up the chosen platform. As technology projects go, this is a typically straightforward process, but there’s a few things of note…
How to choose your digital education platform and what next
There are three key steps to setting up a DEP:
1. You must first decide which platform you will use – Google or Microsoft. As mentioned before, we’re one of only a small number of accredited suppliers of both platforms, so we can objectively talk through your situation and help you make an informed decision.
2. Once you’ve chosen your platform, you must apply through the official channels. In this instance, you can do it here, through The Key. As you work though the form, you’ll be prompted to indicate your partner – we hope you will choose AdEPT Education (part of AdEPT Technology Group plc).
3. Your application will come through to us, and we’ll get in touch promptly to roll out the platform – and we can do it all remotely, without having to step foot in your school.
In terms of payment, the DfE will issue the funds to your organisation once completion of the work has been confirmed, which must in turn be paid to your chosen partner.
A note for multi-academy trusts (MATs)
Digital education platforms are particularly beneficial for multi-academy trusts. Using one can bring together the trust community, pool resources and give students the opportunity to learn from staff that they would not ordinarily encounter. To help you set up a DEP, your chosen partner can receive DfE funding of £1,000 per school.
One of the best places we’ve seen for guidance on digital education platforms is from LGfL, through its digital cloud transformation programme. The Key is also a good source of guidance – we suggest you start here, on the main page – and for some inspiring stories of how digital education platforms work in the real world, see the case studies.
How we can help
Having rolled out these platforms with more than 900 schools already, we’re also on-hand for impartial guidance. You can call us on 01689 814700 or email firstname.lastname@example.org. If you email, please use the subject line ‘DfE funding’ as given the circumstances, we are prioritising these enquiries.
- Digital education platforms (DEPs) are a collection of software and tools designed for schools.
- DEPs are extremely useful for online teaching and learning, meaning they can be of great help during and beyond the pandemic.
- In the wake of Covid-19, the DfE is offering schools funding to set up one of the two main DEPs: Google’s G Suite for Education, or Microsoft 365 Education. Both platforms are free to use.
- The platforms offer benefits long beyond the pandemic. We’ve highlighted some of the key features above.
- In order to secure DfE funding for a DEP, you must use an accredited supplier. AdEPT is one of only a handful of companies in the country that is accredited to advise on, and set up both the Google and Microsoft platforms. We can help you make the decision with genuinely balanced guidance.
- There are three main steps to setting up one of the DfE-approved platforms and getting funding. You must start here – but be sure to read this blog fully before you do.
- This blog was written by David Bealing, Managing Director of AdEPT Education, and Clive Bryden, AdEPT Technology Group’s Chief Technology Officer.