Google Workspace vs Microsoft 365: Cloud Platform Comparison

Microsoft 365 example

Cloud-based storage is extremely beneficial for both companies and individuals to use. 

The average person uses thirty-six cloud-based services every day. It’s no wonder, with all they have to offer and the ability to now have everything you need while on the go.  

Google Workspace, formally known as G Suite, and Microsoft 365 (formerly Office 365) are the obvious frontrunners when it comes to cloud-based collaboration platforms.  

What does each have to offer, and is there a clear winner between the two? 

Keep reading to learn all about these platforms and discover which might be best for you.  

Which Is Most Used? 

Google Workspace is the most popular platform, with two billion active monthly users

Microsoft 365 is Microsoft’s most popular product by far, with over two hundred million active monthly users and climbing.  

However, popularity does not necessarily mean a product is better. Looking at the other features involved is essential for making an accurate comparison.  

Which Is More Accessible?  

Both Google Workspace and Microsoft 365 can be accessed online and offline, but they work a little differently.  

Microsoft 365 offers a desktop software that companies can download, which connects and synchronises with their cloud-based storage platform. They also offer a web-based version of their software, but the apps are not as powerful as they are on the desktop software. 

Microsoft 365’s are available on Windows, iOS, macOS, and Android.  

Google Workspace is web-based but does provide access to their apps when offline. Because it is designed for the web, the apps can be accessed from any device when using most web browsers.  

Which Is Most Expensive?  

Google Workspace offers fewer options for pricing than Microsoft 365, with only four possibilities. Each option includes a custom e-mail, video meetings, cloud storage, security controls, and support. As the price increases, so do the features.  

The pricing depends on the option you wish to choose.  

Microsoft 365 offers many different types of options that allow you to tailor your subscription to your exact needs. You get their apps, cloud storage, e-mail, and calendar with your family or personal options.  

The business options include extra cloud services for your business and Microsoft team support.  

Which Is More Secure? 

When cloud-storage first came out, you may have been hesitant to try it because of security worries. This makes sense, as you’re trusting a third-party with all of your sensitive information. 

Both Google Workspace and Microsoft 365 offer a wide scope of security features, so you can feel at ease when using either one of them.  

Google Workspace’s Security Features 

Google Workspace provides full-data encryption both while at rest and while in transit. They have improved features, so it is now easier for administrators to manage access permissions and restrict access to data and apps.  

They also provide two-step verification, with your phone’s built-in security key being offered as a verification method.  

In October 2020, when G Suite became Google Workspace, Google also became the first collaboration suite to get an accredited ISO/IEC 27701 certification. 

ISO/IEC 27701 is made to help organisations align with international privacy laws and frameworks.  

Google Workspace has also put in place abuse flagging, logging, classification, and detection capabilities to prevent misuse of certain applications that allow people to interact with one another.  

Lastly, Google Workspace has helped prevent data from being leaked from your e-mail. They improved their auditing service of Gmail by checking email accounts that auto-forward outside of their domain.  

Microsoft 365’s Security Features 

Like Google’s two-factor authentication, Microsoft 365 offers multi-authentication for all of its plans.  

They also provide role-based access control, which clarifies the process of assigning access to specific individuals. It does so by giving access to groups and then assigning users to those groups.  

There is also advanced threat analytics for Microsoft 365, which monitors users, devices, and network resources to detect suspicious activity before it becomes a real problem.  

Microsoft 365 offers the option for real-time alerts, so you will know right away if there is ever a data breach without having to check constantly.  

Security reports are available, which shows how secure your data is with a graphical representation. You can download and send these reports, so you know exactly how your sensitive data is being used. 

Both Google Workspace and Microsoft 365 prove to be secure platforms that take precautions to keep your data safe.  

What Are the Core Apps for Each? 

Both platforms offer a wide variety of apps that customers and businesses can benefit from. They also allow users to install third-party apps and services. Administers can control who can install apps and what apps can be installed. 

Apps Offered by Google Workspace 

The apps offered by Google Workspace include: 

  • Gmail 
  • Calendar 
  • Chat 
  • Docs 
  • Drive 
  • Meet 
  • Sites 
  • Forms 
  • Slides 

Apps Offered by Microsoft 365 

Microsoft 365 also offers multiple apps, including: 

  • Excel 
  • Word 
  • PowerPoint 
  • OneNote 
  • Outlook 
  • Teams 
  • OneDrive 

Google Workspace vs Microsoft 365 

So, which is better, Google Workspace or Microsoft 365? They both have a lot to offer and have many benefits for both personal and business use. You really can’t go wrong with either one. It just depends on which is right for you.  

Want help learning which cloud-storage is best for you, or have questions about technology services?  

We can help you find the best solution for your situation. Contact us today to learn about our services, and we can help you make the best use of technology.   

Written by Sami Malik

Marketing Campaigns Manager