Microsoft Office 365 Benefits & Features for Small Businesses

There are now a variety of software as a service (SaaS) packages available both for personal use and for small businesses.

Microsoft Office has been one of the largest industry forces for a long time and their subscription-based SaaS, Office 365 is no exception.

One of the reasons for this is that it has been designed specifically to help businesses of any size grow.

What is Included in Office 365?

First and foremost, Office 365 includes the ability to download and install desktop versions of Outlook, Word, Excel, PowerPoint and OneNote (as well as Access and Publisher on PC only). This is backed up with 1TB of cloud storage as well as 50GB of dedicated email storage.

Each license allows for 5 registered devices to have the Office apps installed and they will always be kept up-to-date.

The Benefits of Using Office 365

Stronger Security

Small businesses can easily become the target for hackers. This is due to the difficulty these companies often face when it comes to investing in strong cybersecurity.

Office 365 comes with strong encryption that will protect your data at the same level as enjoyed by large enterprises.

Helps with Work Organisation

Office 365 will ensure that your company’s emails, calendar and contacts are always synchronised so everyone knows where to look in case of any last-minute changes.

This works across all devices too, so it is possible to make a change using a smartphone straight after a meeting safe in the knowledge it will be available immediately on the office computers.

Large Backup Storage

The professional Office 365 package comes with 1TB of cloud storage that can be used to back up anything. This is on top of a dedicated 50GB allowance that is set aside for emails. With 1TB of space, it is a simple matter to back up the entire contents of one or more hard drives.

Even if there was no storage plan in place and every single file was always backed up and no email ever deleted, it would take a long time to use up all the available space. With a little forward planning, there is little reason to ever need more.

Work Remotely

Flexibility is the key word when it comes to running any modern business. It is no longer enough to be limited to a single office with several computers. For any business to do well, everyone involved needs to be able to access software and materials anywhere at any time.

Thanks to its cloud-based software, Office 365 allows you to work anywhere with an Internet connection with little to no fuss.


One of the major advantages of cloud-based software is the ability for multiple users to collaborate in real time. With Office 365, it is possible for lots of different people to be working on the same document.

This is thanks to OneDrive which is Microsoft’s cloud storage platform which not only allows files to be edited after they have been uploaded, it will also allow for synchronisation so that files can be worked with offline too.


Office 365 boasts an impressive 99.9% uptime. Between this and your SLA (service level agreement), you know that you are always going to have access to what you need.

Should there be any issues or maintenance on the horizon, you will be notified well in advance and there is a specialist dashboard that you can check just to make sure that everything is currently operating as it should be.

External Support

While there is no denying Office 365’s flexibility and power, minor problems can still arise. This will always be true regardless of which software package is used and so the best solution is often to have external IT support on hand to ensure that minor inconveniences never progress into anything worse. Dedicated support companies like Our It Dept will have the experience and knowledge to solve any issues pretty much immediately.

It always pays to utilise a service that provides more than simple tech support. The best thing for a small company is to find ways to optimise the software and solutions they have available. The most effective way to go about this is to use a company which is capable of providing advice on a broad variety of topics as well as updates on the latest cutting-edge technologies.

Office 365 is an industry leader for good reason and the software made available alongside the flexibility of cloud-based software and ample backup space make it the perfect SaaS package for small businesses.

All that is needed to get the most from it is the assistance of dedicated industry experts who can take all the extra time to troubleshoot problems and lead the way on innovative solutions so that your business can focus on fulfilling its maximum potential without having to worry. Get in touch below to find out how we can help.

Written by Ben Rogers

Group Marketing Manager at AdEPT